Personal Property

Lien Registrations

Here at Southland Registrations, we offer a number of Lien Registration services. The following definitions are provided as a general guideline for what we offer. When completing a registration, each registration service may have special legislative requirements.

For more complex registrations, we would suggest that you consult legal council prior to registration to determine requirements, timetables and priorities.

Below are definitions to liens that we are able to register via Alberta Government Services:

  • Writ of Enforcements
    Document filed with the Clerk of the Court of Queen’s Bench. Registered with the Personal Property Registry to enforce a creditor’s interest.
  • Garageman’s Lien
    A garageman registers a lien against an owner’s vehicle for repairs, parts or storage for which he has not been paid.
  • Security Agreement
    A security interest under the Personal Property Security Act, including leases for a term of more than one year, transfers of accounts or chattel paper and consignments.
  • Sale of Goods and Factor Act Registrations
    A buyer’s interest in goods left in the possession of the seller.
  • Matrimonial Property Order or Financial Statement
    An interest of a spouse given exclusive possession by a Court of a mobile home or household goods under the Matrimonial Property Act.
  • Crown Charge
    A lien, charge or other interest of the Crown created by any law in force in Canada.
  • Land Charge
    An interest in real property of a corporation that secures payment or performance of an obligation under section 59.2 of the Law of Property Act.
  • Maintenance Order
    An order or interim order of a court in Alberta , maintenance means maintenance, support or alimony.
  • Railway Rolling Stock
    A mortgage deed under section 63 of the Railway Act.
  • Court Orders
    Any order authorized by a court or statute.
  • Attachment Orders
    An order granted by the court prior to judgement, to attach to property in order to protect an interest.
  • Receiver’s Report
    A notice of a financial statement or final account of the receiver’s administration.
  • Statutory Charge
    A lien, charge, or other interest that affects property and is created under an enactment in Force in Alberta.
How to register

Most interests can be registered by completing a Financing Statement and submitting it to one of our agents here at Southland Registrations for entry into the Personal Property Information System (PERPIS). Some interests may only be registered by specific representatives, as they are for specific purposes. Our friendly staff can provide more information about these interests.

Some interests must be registered within a specific time frame to satisfy time limitations within the Personal Property Security Act and other legislations. You should allow adequate time for processing by our staff if you believe there are any legislative time limits for registration. If you are unsure if your interest has a time limitation, you may wish to consult legal counsel before completing your Financing Statement.

How registrations are handled

After you submit a Financing Statement to our staff, we will carefully review it. If the information is complete, accurate, and acceptable for entry, it will be submitted by our staff, into the Personal Property Information System (PERPIS), at which time a registration number will be generated by the system.

It is your responsibility to make sure that the information on any form is accurate. A registration can be invalidated or its effect impaired by an informational error or omission that is considered seriously misleading. Seriously misleading information could result in the registration not being disclosed in a search result. Particular care should be taken in completing the description of debtor names and serial numbers, when completing your Financing Statement.

A secured party has an obligation to ensure there are sufficient grounds for the registration and that the registration is made in good faith. A failure to comply with this obligation could lead to a claim by any person suffering damages as a result of such a registration. If such an unsubstantiated claim is made, Southland Registrations will not be held liable.

After your interest is registered on PERPIS, our staff will provide you with a Verification Statement confirming the registration information as it was entered into PERPIS. Check your statement carefully to ensure that all information was recorded accurately. If errors are detected, have the error amended immediately on PERPIS. The verification statement can be used to renew or discharge your registration.

Lien Searches

Southland Registrations uses the Personal Property Information System to perform searches on property that may be subject to another registration. It is used to protect the rights of buyers and creditors. You should search the Personal Property Registry before buying personal property or accepting personal property as collateral for a loan.

In the event that the property is subject to another registration, the Personal Property Information System (PERPIS) does not always record the amount owing/involved. Persons requesting searches should contact the secured party or creditor for more information.

All information registered on PERPIS will contain a status of either “current” or “deleted”. It is important to always check the status of the information provided in your search results.

When purchasing a previously owned vehicle, in addition to a Personal Property Registry search, Southland Registrations can provide a Vehicle Information Report.

What can be searched:

  • Individual Debtor Name Search
    Determines if there are registrations for a specific individual debtor name.
  • Business Debtor Name Search
    Determines if there are registrations for a specific business debtor name.
  • Serial Number Search
    Determines if there are registrations for specific serial number goods.
  • Registration Number Search
    Determines the status of a Personal Property Registry registration number.
  • Related Writ Search
    Determines if there are related writ registrations for individual and/or business names for the purpose of providing the related writ holders with notices under various sections of the Civil Enforcement Act.
  • Distribution Seizure
    Determines if there are registrations for individual and/or business names that may participate in distribution proceeds. This type of search determines if enforcement proceedings are possible.

How to ensure precise results

  1. Individual Debtor Name Search: Use the full legal name of the debtor, in the following format: Last name, First Name, Middle Name (ensure that there are no spaces between the commas) Only one individual debtor name can be searched per search request.
  2. Business Debtor Name Search: Use the full legal business name of the debtor. Only one business debtor name can be searched per search request.
  3. Serial Number Search: Use the entire serial number of the serial number goods. A definition of serial number goods is in section 1(s) of the Personal Property Security Regulation. Do not include any hyphens, words, punctuation marks, or symbols that are not part of the actual serial number. Only one serial number can be searched per search request.
  4. Registration Number Search: Use the entire Personal Property registration number which consists of 11 digits (for example: 00021612379). The first six digits are the year, month, day. Only one registration number can be searched per search request.
  5. Related Writ Search: Use the full legal name of the debtors, either individual and/or business names. Multiple and alias individual and/or business names can be searched on each search request.
  6. Distribution Seizure : Use the full legal name of the debtors, either individual and/or business names. Multiple and alias individual and/or business names can be searched on each search request.

To ensure more complete and accurate search results, it may sometimes be advisable to conduct more than one search, in some situations, you may wish to conduct both debtor and serial number searches. Before the search is printed, carefully check the list of inexact results. If any inexact result closely matches what you are searching for, ask to have these results detailed in full for that result.